List of in-camera minutes relating to Xinyi

We would like to thank the residents of Stratford, whose generous contributions funded the research into inappropriate in-camera discussions. We include everything we have received so far, although some are heavily redacted.  Also, some of the records we received were not items we asked for. Some documents and minutes that should have been made public have not been supplied at all.  It is regrettable that these documents were not made available before the 2022 municipal election, as requested.

In addition, there is information in these documents that should have been made public on other topics, like the RNG and Grand Trunk projects. A brief description accompanies each document.

Documents received by Get Concerned Stratford

This is the total list of available documents.  April 17, 2020 was asked for in error.  It should have been April 27, 2020, which I have now asked for. Quite a few documents on this list the city chose not to send. In at least one case it was because they didn’t agree with the closed meeting investigator.

 See the CMI FOI index of all documents

 See the supporting documents

Minutes are below

1. 20180910 – In-camera Minutes – Sep 10, 2018_Redacted
Heavily redacted. “Company X Manufacturer Inquiry.” “Mayor Mathieson advised the City has been contacted by a third party about establishing in the City. The President is coming to visit. This is for a large facility and may need to annex lands from the Township. He is advising Council and that the MPP and the Mayor of Perth South are aware.
2. 20200127 – In-camera Minutes – Jan 27, 2020_Redacted
Redacted. Municipal Modernization Service Review.
4. 20200210 – In-camera Minutes – Feb 10, 2020_Redacted
Heavily redacted. Municipal Modernization Service Review, appointment of members. Funded by province.
6. 20200309 – In-camera Minutes – Mar 9, 2020_Redacted
Redacted. Appointment of Advisory & other Committees.
11. 20200330 – In-camera Minutes – Mar 30, 2020_Redacted
Redacted. Covid update. Director of Corporate Services on the financial position of the City.
22. 20200401 – In-camera Minutes – April 1, 2020_Redacted
Redacted. Report of Director of Corporate Services presenting options for a reduction of the declared State of Emergency: Council discusses reducing their remuneration during the emergency.
26. 20200414 – In-camera Minutes – April 14, 2020_Redacted
Redacted. Director of Corporate services reviews the financial position of the City.
29. 20200511 – In-camera Minutes – May 11, 2020_Redacted Redacted. Cost savings transit service reduction plan during Covid.
31. 20200525 – In-camera Minutes – May 25, 2020_Redacted
Redacted. Covid.
33. 20200525 Agenda Item Sheet – in-camera session accessible Workforce Planning Update List of reasons for in-camera sessions.
34. 20200622 – In-camera Minutes – June 22, 2020_Redacted
Mostly redacted. Discussion of Covid regulations.
44. 20201109 – In-camera Minutes – November 9, 2020_Redacted
Discussion of Grand Trunk site.
46. 20201124 – In-camera Minutes – November 24, 2020_Redacted
Xinyi cost sharing agreement update. Mayor recuses himself. Council discussion of defects in system, disagreements over process and decorum. Discussion of call from Board of Directors of investStratford. Discussion on how to retain public trust. Inappropriate remarks about ethnicity.
51. 20201207 – In-camera Minutes – December 7, 2020_Redacted
Councillor Sebben’s objections; council discussion, question of missing minutes, lack of public consultation, 2019 binding letter of intent. Concern among councillors that requested information was not provided.
57. 20201221 – In-camera Minutes – December 21, 2020_Redacted
Heavily redacted. Senior of the year award.
58. 20210125 – In-camera Minutes – Jan 25, 2021_Redacted Heavily redacted. Renewable Natural Gas Project Status Update, committee chair appointments.
60. 20210322 – In-camera Minutes – Mar 22, 2021_Redacted Heavily redacted. Consideration of member of Council to fill a place on SeedCo. Board of Directors
63. 20210525 – In-camera Minutes – May 25, 2021_Redacted Heavily redacted. Report of the director of Infrastructure & Development on RNG project.